Use staff wallets, shared wallets, cards, and controlled account access around the way the operation actually pays.
Capture spend as it happens
- Mobile-friendly entry
- Receipt OCR and multi-villa statement allocation
- Notes and vendors
Attribute to villas and accounts
- Per-villa tracking
- Searchable ledger
- Reconciliation-friendly views
A complete spend trail
Know who spent what, where, and from which source.
Keep the operational context behind every expense instead of reconciling disconnected receipts, chats, and spreadsheets at month end.
Attribute each line to the correct villa and account so reporting can move from a portfolio total to the underlying spend.
Keep supplier details, receipts, OCR results, notes, and transaction history connected to the payment.
From field capture to review
A receipt becomes an accountable transaction.
Staff can capture spend where it happens, while finance and managers retain the structured review trail needed later.
Capture
- Camera, gallery, and file upload from mobile or desktop
- OCR-assisted entry with receipt preview
- Vendor, category, villa, account, and payment source
Review and follow through
- Searchable transaction and vendor history
- Transfers, approvals, statements, and reconciliation status
- Controlled accounting synchronization for eligible records
Shared and company spending
Model the actual funding path—staff cash, shared operational funds, company cards, or external transfer sources—while keeping permissions and property attribution clear.
Multiple organizations and villas
Keep operational accounts and reporting boundaries visible when one team works across multiple properties or accounting organizations.
Frequently asked questions
Can staff attach receipts?
Yes. Transactions can include photo or PDF receipts, and multi-villa supplier statements can be reviewed as one payment with villa allocations.
Is spend tracked per staff member and villa?
Yes. Balances and access can be organized around the relevant account, while each expense retains its staff, property, category, vendor, and payment-source context.
Can it support cash and card workflows?
Yes. The setup can represent cash, card, and hybrid operating models with controlled access and traceable transfers.